Provides highly complex administrative support for an executive as well as business groups/global regions. Prioritizes own time, high-level manager's time, and manager's directs' time. Makes administrative decisions and requests on behalf of high-level manager to provide complex calendar management. Proactively manages logistics for business group meetings/events. Uses diplomacy and professionalism to draft communications for high-level manager. Creates data management plans and manages data by using the advanced features of Microsoft products/tools. Develops a deep knowledge of the overall business group strategy, and acts as an information resource to the business group. Anticipates and removes administrative roadblocks and makes timely decisions across the business group. Directly resolves customer requests and hosts business guests.
Skills: All qualifications of an Admin Assistant, plus 5-7 years executive support. Writing skills: ability to draft emails on behalf of high-level managers intended for senior level managers. Must be very organized, with a strong ability to multi-task as well as be a strong communicator. Previous Microsoft experience preferred.
- Typical task breakdown and rhythm- This person would provide support a CVP LT member. The CVP is bi-continental currently. Primary function is providing calendar, travel, expense and headcount management (around 300+ geographically dispersed MA, TX, and other locations - this head count management is assisted by other resources) for this CVP and the org. Will be assisting with onboarding (shipping materials, helping employees return to the office).
- Years of experience required-
-Previous Microsoft admin experience (5-7 years)
- Calendaring, expense and travel management,
-Headcount management from a broad perspective (pulling reports- DaVinci reporting tool for notes/tracking)
-Microsoft Office Suite proficiency