Executive Communications & Administrative Assistant

  • Job Reference: 462852286-2
  • Date Posted: 2 January 2022
  • Recruiter: Danaher
  • Location: Brea, California
  • Salary: On Application
  • Sector: Administration
  • Job Type: Permanent

Job Description

In this role you'll provide :

Executive Assistance for the VP/GM of North America and Sr. Director Commercial Ops:
  • Manage day to day executive calendars, ensuring alignment with what is critical for executive to attend
  • Complete monthly expense reporting
  • Create and amend travel reservations as necessary
Communications coordination for North America Commercial Operations:
  • Execute TEAMS LIVE events for Town Halls and other management presentations including the coordination of speaker presentations & event messaging
  • Contribute to the organizational communications plan through drafting preliminary organizational messages for the North American VP/GM
  • Own the North American email distribution lists and ensure accuracy on a monthly basis via working with HR & IT
  • Maintain North American leadership team org. charts
Budget reconciliation for executive cost centers & vendor management:
  • Submit Invoices and process on time and recurring purchase requests
  • Document and reconcile assigned company expense accounts
  • Support vendor management efforts with specific key suppliers
Event planning and coordination for North American executive leadership team:
  • Organize North American executive leadership team events
  • Work with internal and external food service providers in support of meetings and events
  • Manage supplies for leadership meetings and Kaizen events
Job Requirements:
The essential requirements of the job include:
  • Associates degree or equivalent education with 10+ years of communications or executive administrative experience with a preference for supporting multiple executives at one time.
  • Proficient writing, grammar, and editing skills with excellent attention to detail.
  • Highly proficient in Microsoft Excel including the ability to organize and review data via pivot tables and other excel-based formulas.
  • Highly proficient in Microsoft PowerPoint including the ability to adjust presentation formats and add animations along with other personal touches to improve executive presentations.
  • Ability to manage multiple responsibilities at one time with minimal supervision and seek help when needed.
  • Experience with calendaring and the art of "politely saying no" to many of the internal/external requests that arise daily in order to assist executives with focusing on the priorities via good time management
  • Experience with booking travel and negotiating shifting plans on behalf of executives
  • Experience with external vendor communication and/or management
  • Experience with participating in the budgeting & cost center management alongside executives