Legal Secretary

  • Job Reference: 462852616-2
  • Date Posted: 2 January 2022
  • Recruiter: Dannis Woliver Kelley
  • Location: San Francisco, California
  • Salary: On Application
  • Sector: Legal
  • Job Type: Permanent

Job Description

Mid-sized education law firm with statewide practice representing school and community college districts seeks a legal secretary candidate with three or more years of legal secretarial experience.

Essential duties and responsibilities include:

  • Prepare documents including correspondence, memoranda and legal documents; compose and draft routine cover letters and shell documents
  • Prepare and process court and administrative agency filings, as well as maintaining and reviewing corresponding Compulaw calendaring
  • Proofread documents for content and clarity, and create redlines
  • Prepare and process new client and matter forms. Coordinate with accounting to prepare fee agreements, engagement letters, and vendor invoices
  • Provide heavy, executive-level administrative support in regards to maintaining accurate calendars for assigned attorneys, maintain client and administrative files
  • Prepare expense reports and make travel arrangements
  • Proofread and update presentation materials using tools such as PowerPoint, as well as create and work with PDF documents

Qualifications include:

  • Detail-oriented, proactive, organized and possess excellent follow-through skills
  • Able to work under pressure while managing multiple deadlines/priorities
  • Accuracy, speed and professionalism
  • Ability to work effectively within a team environment
  • Must be able to coordinate complex scheduling for multiple individuals
  • Excellent verbal and written communication skills, demonstrated understanding of correct grammar, spelling and punctuation
  • Strong computer proficiency in Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint) and various legal software applications (including CompuLaw preferred); experience working with a document management system; and E-filing experience
  • High school diploma or GED and 3+ years of legal secretarial experience required
  • At least one year of litigation experience preferred
  • Experience in education law a plus


Due to COVID-19, this position is temporarily remote.


 Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.