Office Assistant

  • Job Reference: 462891476-2
  • Date Posted: 2 January 2022
  • Recruiter: Lotus Heart Counseling
  • Location: Portland, Oregon
  • Salary: On Application
  • Sector: Administration
  • Job Type: Permanent

Job Description

The ideal candidate will be responsible for providing administrative support for Lotus Heart Counseling to ensure efficient operation of the office. Employer is both a therapist and author who needs support in both realms. From scheduling client meetings, to website support, you will be responsible for completing multi-level tasks in a professional and timely manner. Opportunity to grow job, responsibilities and salary.

Responsibilities

  • Answer phones and emails with a kind attitude and an energetic work ethic
  • Schedule appointments and handle intake paperwork
  • Keep website current with events and postings
  • Social media marketing
  • Assist in handling office requests for dial-ins, conference rooms, travel requests, etc.
  • Order office supplies, organize on-site office and provide inventory control system
  • Research and book podcasts and other media appearances
  • Provide support for weekend workshops


Qualifications

  • Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
  • Facility with email lists such as Constant Contact or Mail Chimp
  • Familiarity with social media: Facebook, Instagram and Twitter
  • Ability to update basic website information or be willing to learn
  • Excellent written and verbal communication skills
  • Ability to multi-task, organize, and prioritize work
  • Willing to take the initiative and make independent decisions within given parameters
  • Familiarity and comfort in communicating with people who have serious mental health issues and abuse histories (could be exposed to triggering material).