Receptionist. Job in Burlingame WestCoast-Jobs

Job Description

We are seeking a full-time receptionist to work at our law office in Burlingame, CA.

Position Responsibilities

  • Welcoming clients and visitors upon arrival at reception.
  • Answering, screening, and forwarding phone calls in a professional manner.
  • Assisting clients and visitors with the location of legal staff.
  • Scheduling and confirming appointments.
  • Setting up conference rooms for client meetings, including setting up Zoom meetings for remote clients and associates.
  • Adherence to office COVID-19 protocols in preparation of conference rooms and meeting spaces.
  • Observing business etiquette and maintaining a professional appearance.
  • Processing out-going mail including logging and scanning certified mail and international mail.
  • Scanning and emailing department mail to recipients that are out of the office.
  • Driving to deliver certified mail to Post Office at the end of each day.
  • Ordering and replenishing office supplies, including food and beverage items for the office kitchen.
  • Stocking and light cleaning of office kitchen.
  • Assisting with copying, scanning, faxing, emailing, and note-taking.
  • Maintaining and updating library of legal reference texts.

Position Requirements

  • High School Diploma or GED.
  • At least 1-year prior experience as a receptionist.
  • Prior experience as a Legal Receptionist highly preferred but not required.
  • Valid Driver's License.
  • Exceptional interpersonal and communication skills.
  • Experience working with word processing, printers, copiers, scanners, faxes and appointment scheduling and call forwarding systems.