Supply Chain & Administrative Assistant

  • Job Reference: 462859096-2
  • Date Posted: 2 January 2022
  • Recruiter: Marrone Bio Innovations
  • Location: El Macero, California
  • Salary: On Application
  • Sector: Administration
  • Job Type: Permanent

Job Description

Position Summary:

The purpose of this position is to coordinate shipments of samples to collaborators and online store products to customers, receiving activities, and purchasing and management of inventory for key lab supplies. The assistant interacts with logistics organizations and MBI functions such as sales, R&D, field development, manufacturing, quality control, and accounting. The assistant also provides support in some administrative function for the main MBI office in Davis, CA.

Responsibilities include:


· Maintain inventory control system for purchasing of lab supplies and commercial samples.
· Request purchases of lab supplies to purchasing team as needed.


· Receive and distribute all inbound materials in a timely matter.
· Properly and accurately count materials received.
· Confirm and record the receipt of shipments.
· Complete receiving reports in the tracking system.
· Work with accounting on receiving documentation, report damages/returns and discrepancies to accounting.
· Support international receiving of materials.


· Ship and track sample orders to locations worldwide.
· Create international shipping documents.
· Generate acknowledgment notifications to internal customers.
· Update and send weekly sample request report to appropriate groups.
· Ship Amazon and online orders to customers.

Administrative Activities:

· Support the administrative function at MBI with preparation for events, and other activities.

Other Duties and Responsibilities:

· Perform other related duties as assigned.
· Support management on special projects.

Job Requirements:


  • High School Diploma or GED
  • Work experience in the area of shipping and receiving, and interest or background in science, or biology
  • Valid driver's license.
Physical Requirements:

· Ability to sit at a desk for extended periods of time.
· Ability to stand for extended periods of time.
· Ability to use computer keyboard, mouse and monitor extensively.
· Ability to lift 50 lbs unaided.
· Ability to walk, bend, stoop kneel, twist, turn and use/walk up ladders when required.
· Ability to push, pull and lift various sized boxes.
· Ability to drive on company business when necessary.
· Ability to maintain a clean, organized, and safe work environment

Mental Requirements:

· Ability to proficiently use Word, Excel and PowerPoint and other computer software as required.
· Ability to effectively communicate in English (reading, writing, speaking, in person, as well as, by computer or phone).
· Ability to work with frequent interruptions and changes in workload priorities, ability to prioritize tasks, ability to maintain confidentiality and maintain a high attention to detail.
· Ability to handle multiple projects and responsibilities.


· Ability to travel by car, train or air either domestically 1% - 5% of the time; 1-2 days out of a month/year .

MBI offers a comprehensive benefits package including a 401(k) plan with employer match, and a health plan including medical and dental coverage, life insurance coverage, long term disability, and a flexible spending account for dependent care and/or medical expenses.

The above is a list of essential duties and responsibilities for this position. This list is not all-inclusive and other duties may be assigned. This job description may be modified as needed.

MBI is an equal-opportunity employer. A pre-employment drug screen and background check will be required.